Privacy Policy

Effective Date: July 6th, 2025 · Last updated: July 30th, 2026

We are the team behind CSPaper (https://cspaper.org), a platform designed to help authors improve their chances of acceptance at top-tier computer science conferences by providing AI-generated, conference-style feedback on draft papers.

Throughout this policy, "end users" are individuals using CSPaper directly, and "organization users" are those who access the platform through an institutional or partner account.

What Information We Collect

• Your email address
• Your uploaded manuscript file (PDF or arXiv draft)
• Contextual information (e.g., selected target conference, review preferences)
• If you play an optional CSPaper game: your game name, scores, run performance, and leaderboard-sharing choice. Game attempts are linked privately to your CSPaper account.

How We Use This Information

• To process your manuscript and generate a tailored feedback report
• To communicate with you (e.g., updates or follow-ups on your submission)
• To debug issues and improve our services, which may include reviewing individual manuscripts and reports internally
• To save your game history, calculate your personal performance, and operate an opt-in global leaderboard

How We Store and Protect Data

• We implement reasonable measures to protect your data from unauthorized access or disclosure.
• Your manuscript files are temporarily stored on our secure servers provided by third-party cloud storage providers to facilitate processing.
• Manuscripts are processed automatically by our proprietary agents, to generate feedback reports.
• We do not retain manuscript files longer than necessary to process, deliver and debug the review. End users can delete a paper and its associated results at any time from the review results page. Organization users can email support@cspaper.org or partner@scholar7.com to request account/data deletion.
• With your consent, we may also contact you occasionally with announcements, product updates, or optional surveys to help improve CSPaper.
• Completed game runs are private by default. A short, account-scoped retry queue may be kept in your browser if the score service is temporarily unavailable.

Confidentiality of Your Submissions

We treat every submitted manuscript as confidential review material. How we handle a manuscript does not depend on whether the work is eventually published, accepted, or rejected.

• A submission that remains non-public — for example, a paper that is later rejected by a venue, or never submitted to one — is treated exactly the same as any other submission: as a confidential document, used only to generate the feedback you requested.
• A manuscript later becoming public does not change how it was handled while it was private.
• Our purpose-limitation, retention, deletion, and no-training commitments below apply equally to non-public manuscripts.

Sharing of Information

We do not use your manuscript data to train or fine-tune any language models, whether our own or third-party, and we do not sell your data.

We utilize well-known cloud service providers and LLMs solely to operate CSPaper (https://cspaper.org):

• Microsoft Azure (or equivalent cloud storage) for temporary file hosting of your uploaded manuscripts.
• We use LLMs to automatically process, review and reason manuscript content. We guarantee that your manuscript data will not be used for training or fine-tuning any of those LLMs.
• All uploaded PDFs and review reports are private and will never be shared publicly. We may review individual manuscripts internally to debug issues and improve the performance and accuracy of our service.
• Game performance is private unless you explicitly opt in after a run. The global leaderboard shows only your chosen game name and your best shared score, phase, and run time; it does not show your email address or CSPaper account identity.
• Our third-party cloud and LLM providers may process data outside the European Economic Area (EEA). Where this happens, we rely on Standard Contractual Clauses or equivalent safeguards to protect your data.
• By submitting your manuscript, you consent to its storage on secure cloud servers and processing by CSPaper.

Your Rights

• End users can delete their review data, including the uploaded paper and its associated results. From the review results page of any paper, click the "..." (three-dot) menu and select "Delete" to remove all data linked to that review. To request deletion of your account, email us at support@cspaper.org.
• You can keep every game run private by declining leaderboard sharing. Changing a run back to private removes it from the public leaderboard without deleting the underlying performance record.
• Organization users can email us at support@cspaper.org or partner@scholar7.com to request account or data deletion.
• You may opt out of non-essential communications (e.g., updates, surveys) at any time by clicking the unsubscribe link in the email or notifying us via email.

Cookies

We use minimal cookies strictly necessary for basic website functionality and session management.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be reflected in the "Last updated" date above and, where appropriate, communicated to you by email.

Contact

If you have any questions or concerns about this Privacy Policy, please contact us at support@cspaper.org.

You can also visit our content section (/articles) to find the latest news, updates, releases, announcements, and discussions.